All Exhibitor shipments need to be inspected and cleared by the Customs Department in Ho Chi Minh City, Vietnam prior to delivery to Exhibitors at the Fair.  This is an important process and therefore Saigon Jewelry Company Limited has appointed Brink’s as the official logistics provider for the Fair for all valuable cargo shipments.  Exhibitors are therefore advised to contact Brink’s Vietnam for further details: 

 For all matters regarding Overnight Storage then Exhibitors should contact SJC directly as we will be providing this service.  Below is an outline of the applicable Duty/Taxes system for the Fair:

There are 4 kinds of Import Duty/Taxes relevant to Exhibitors regarding their participation in the Fair and these are:

–     Import Duty

–     Import VAT

–     Sales VAT; and

–     Corporate Income Tax. 

These all apply on Exhibits SOLD at the Fair and declared Gift.

     
      The Calculation of all Import Duty and Taxes will be based on the official shipment documents provided by the Exhibitor to Brink’s Vietnam who will process all related issues with Customs.

 Exhibits for display only (not for sale) shall be exempt from Import Duty and Taxes.

 It is not necessary to obtain a C/O for Exhibits brought in for display. Nevertheless these items will still be subject to Customs inspection.

     
  Those Exhibitors who wish to qualify for preferential Import Duty rates as shown below need to obtain the relevant C/O Form as mentioned below. This Form must be issued by the relevant official authority in the Country of Origin. The Exhibitor name, address and description of goods (value, quantity, description) on the C/O Form must match the Invoice/Packing List. Exhibitors are recommended to speak to Brink’s Vietnam further about this if required.

     
  1)   Import Duty & Import VAT:

·         Calculation method:

–   Import Duty: CIF Price x Applicable Import Duty %

–   Import VAT: (CIF Price + Applicable Import Duty) x VAT %

LIST OF IMPORT DUTY AND IMPORT VAT RATES

(SUBJECT TO CHANGE IN CUSTOMS REGULATIONS) 

DESCRIPTION	IMPORT DUTY (%)				IMPORT VAT (%)
	MFN	CEPT/ATIGA  or ACFTA or AKFTA (Form D/E/AK )	VJEPA (Form JV)	AANZFTA (Form AANZ)
Natural Loose Pearls and Natural Temporarily Strung Pearls	30	0	6	0	10
Loose Polished Diamonds	0	0	0	0	10
Loose Precious Stones	0	0	0	0	10
Silver jewelry	30	0	6	0	10
Gold jewelry	25	0	0	0	10
Articles of natural or cultured pearls, precious or semi-precious stones	30	0	6	0	10
Automatic/Quartz Watches	15	0	0	0	10
Mechanical/Digital Watches	20	0	0	0	10

Exhibitors who plan to bring in different Exhibits to the Fair other than shown above are required to contact Brink’s Vietnam in advance so that clarification can be made with Customs on the applicable rates to be applied and also whether such items are actually legally able to be brought into Vietnam.

As shown above, the Import Duty Rate to be applied varies depending on their origin:

           
– MFN: for goods imported from countries which have signed the MFN in commercial trading with Vietnam declared by the Exhibitor who is responsible for such declaration.  Imported goods not included in the MFN list of countries will be subject to a tax rate of 150% of the MFN rate.

           
– CEPT/ATIGA: for goods imported from ASEAN (10 countries) under AFTA scheduled from 2015-2018. C/O Form D is required.

           
– ACFTA: under the Commercial Agreement between ASEAN-CHINA applied to goods imported from ASEAN + CHINA. C/O Form E is required. C/O Form E is not accepted for shipment originally departing from Hong Kong.

           
– AKFTA: under the Commercial Agreement between ASEAN-KOREA applied to goods imported from ASEAN + KOREA. C/O Form AK is required.

           
– VJEPA: under the Commercial Agreement between VIETNAM-JAPAN applied to goods imported from JAPAN. C/O Form JV is required.

           
– AANZFTA: under the Commercial Agreement between ASEAN-AUSTRALIA-NEW ZEALAND applied to goods imported from ASEAN-AUSTRALIA-NEW ZEALAND. C/O Form AANZ is required.

1.2. Sales VAT and Corporate Income Tax

The exhibitors have to sell exhibits only in Vietnam Dong (the Vietnamese currency).

The outline for applicable Sales VAT and Corporate Income Tax is calculated as a % of the total Sales Turnover by the Exhibitor at the Fair:

DESCRIPTION	SALES VAT	CORPORATE INCOME TAX	TOTAL
Sales of all kinds of goods.	1%	2%	3%

Exhibitors have to fill in the below form which give details of the Sales Turnover of the day. At the end of each day, exhibitors will hand over to the organizer this form.

If exhibitor’s customers need the invoice immediately. Please come to organizer room at the Fair for assistance.

On the last day of the Fair, The Organizer will issue the legal invoices based on the filled form and collect the Sales VAT and Corporate Income Tax. The legal invoices are important documents for transfer money out of Vietnam. The value of the money which will be transferred abroad has
to be less than or equal to the total amount of sales turnover in these invoices.

Note: Exhibitors need to be aware that the maximum amount of cash they are legally able to bring in or out of Vietnam per person is US$ 5,000 (or its equivalent in another foreign currency) and 15 million Vietnam Dong.  This is also outlined on the “Arrival – Departure Declaration” Card that every person needs to complete when entering / exiting Vietnam.

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BRINK’S VIETNAM

  Room 407A, 4/F, SCSC Cargo Terminal

30 Phan Thuc Duyen Street, Ward 4, Tan Binh District, Ho Chi Minh City, Vietnam

 Tel: +84 28.3844 4681 Fax: +84 28.3844 4696

Brink’s can offer their Door to Door round trip service or process Hand Carry shipments so Exhibitors will need to make arrangements directly with Brink’s so that all shipments can be processed smoothly on time following their required timetable. There are specific Customs requirements regarding shipment documentation which need to be followed and Brink’s can advise in more detail.

Please visit https://brinksglobal.com/ for more infomation. 

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MALCA-AMIT VIET NAM

Suite 33 Vietcombank Tower, Level 21, No 5 Me Linh Square, Ben Nghe Ward, Dist 1, Ho Chi Minh City

Office: +84 (0) 28 3827 1953 Website: www.malca-amit.com Email: vietnam@malca-amit.com

As the leading provider of logistics solutions for the Diamond & Jewelry industry, MALCA-AMIT pride ourselves on our ability to ensure our client’s peace of mind by offering tailor-made solutions that cater to the unique needs of each exhibitor.

Trade Show Packages

Our comprehensive event services includes freight forwarding, custom brokerage services, secured transportation, guarding and offsite vaulting.

· Temporary Import Customs clearance

· Secured transportation

· High valuable storage in private vault

· Static guarding , CCTV monitoring

· Facility inspection and security analysis

Dedicated team

For Vietnam International Jewelry Fair along with private/special events, our dedicated show team is on hand to create a customs solution for all logistical and security requirements.

All services are manned by experienced and multilingual staff, with support from our highly-trained professional security guards.

Fully insured

Malca-Amit can take full liability for your shipments whilst in transit. Insurance is fully authorized by our underwriters at Lloyd’s of London and is issued by our in-house

 

 

II. RESPONSIBLITIES OF EXHIBITORS PARTICIPATING IN THE FAIR:

1. List the price, origin and quality of goods publicly, honestly and undertake the responsibility to the customers for their goods and services. Implement sales and purchase transactions in accordance with the provisions of the law of Vietnam. The disputes between the exhibitors participating in the Fair and customers shall be settled by the two parties themselves.
2. The promotion programs shall be implemented in accordance with the provisions of Vietnamese laws.
3. Display, transact and market within the scope of the registered booth. Staffs who deliver brochures, leaflets, etc. are only allowed to stand at their booths and are not allowed to deliver brochures and leaflets around the precinct of the Fair and to invite customers from other areas to their booths.
4. Follow email of the Organizer about the Fair.
5. Wear formal clothes and carry the name-tags provided by the Organizer, communicate politely, do not cause disorder and affect other booths. Assure to serve until the end of the Fair.
6. Do not operate high volume speakers, mobile speakers system in exhibition area.
7. Manage own properties during the operation of the Fair. The Organizer is not responsible for making compensations for any damages and losses of human and properties for the enterprises as well as in force majeure (natural disasters, fire, stealing or robbery, etc.). Self-setting up camera system for supervision purpose is recommended.
8. Strictly comply with the provisions of the law of Vietnam on tax payment obligations, origin of goods, vouchers, measurement, quality, labeling of goods and temporarily imported for re-export goods and relevant laws.
9. Do not bring goods which are prohibited, restricted to be sold or fake goods or goods violating the intellectual property rights or prohibited to be imported, etc. into the Fair.
10. Remain the cleanliness and do not bring food and beverage into the fair. Maintain the equipment attached with the booth of the Organizer. Make compensation when there are losses or damages due to exhibitors’ fault.
11. Comply with the provisions of the law on fire protection system. Assure the security, fire and explosion safety at the booth (no smoking, burning candles, incense, or cooking). Neither inflammable, explosive substance nor machine, equipment, material with high risk of flaming and explosion is allowed to bring into the Fair (except for cases obtained from the Organizer).During the fair, exhibitors are responsible for inspecting, supervising and ensuring safety while using their machinery, equipment and tools. They have to bear the full responsibility before law if there is any damage caused by their machinery, equipment and tools.
12. Provide information and logo for the Organizer to post in the book “List of VIJF Fair Exhibitors 2023”(not advertisement), submit the design (if there is advertisement registration) in accordance with the deadline informed by the Organizer via email.

III. REGULATIONS ON DEPOSITING GOODS AT THE FAIR

1. Goods participating in the Fair (except for large machinery and equipment) can be deposited at the warehouse of the Fair (the Organizer is responsible for managing the warehouse) and implemented in accordance with the following orders:

–   Each exhibitor assigns a staff to be in charge of the depositing, receiving and registering with the Organizer. The Organizer will grant the deposit tag carrying the name of the exhibitor, the person in charge thereof; provide seal paper of the goods box immediately after making the warehousing procedure. The person who deposits goods shall bring along the deposit tag and shall inform to the Organizer immediately after losing the tag.

–   Goods deposited in the warehouses shall be stuffed in boxes (in accordance with the specifications instructed by the Organizer), sealed and signed by the exhibitors’ representative registered with the Organizer. The Organizer will not keep boxes which are not sealed, not intact or have unclear signature, or the depositor does not have the deposit tag. The Organizer is entitled to reject handing over the goods if the receiver does not have the deposit tag and exposes suspicious signal, and will invite the exhibitor to come for solving.

–   Before depositing goods into the warehouse, the depositor and the warehouse keeper shall check and be responsible for checking and assuring that the seal is intact. The warehouse keeper is responsible for handing the boxes with full seal to the correct person who has the deposit tag on the next day.

2. The Organizer is not responsible for any losses or damages to the goods in the box of the exhibitors if the seal is intact and the delivery is made to the correct person who has the deposit tag. The Organizer is free from any responsibility in case of force majeure such as fire, stealing, robbery, etc.
3. For machinery and equipment which cannot be deposited in the warehouse, exhibitors shall check, affix seals and hand over to the guard team by themselves.
4. The exhibitors shall buy insurance for all the risks of assets (goods, machinery, equipment, materials, etc.) sold and displayed in the Fair by themselves.

IV.REGULATIONS OF SELF-BUILDING BOOTH

1. Enterprises take the place in morning November 13, 2023
2. Enterprises have to send the 3D layout of booths to the Organizer check before October 27, 2023. If enterprises do not follow the instructions, the organizers have the right to stop the construction of Booths.
3. In the Self – Building Booth, all the item does not reach over 6m in width and over 2.5m in height (standard size of the standard booth) and not cover the road in VIJF layout to ensure fire safety
4. The organizers have the right to ask the business to change the layout if necessary.

THE ORGANIZER